Daycare Student Plans

Daycare plans define how each student should be billed for daycare.

Step-by-step guide

1. Go to Daycare > Daycare Management.
2. Open the Student Plans tab.
3. Filter by class, section, plan status, billing type, or search.
4. Select Assign for a student without a plan or Edit for an existing plan.
5. Choose billing type: Hourly, Fixed Per Session, or Monthly Fixed.
6. Set status: Active, Paused, or Ended.
7. Enter start date, optional end date, and hourly rate.
8. For Fixed or Monthly plans, enter drop time and pickup time.
9. For Fixed plans, enter fixed fee per session or let SmartAcademy suggest it from hours and rate.
10. For Monthly plans, enter monthly fee and billing months.
11. Select Save.

What SmartAcademy does in the background

The backend validates the branch, student, academic year, billing type, dates, and amounts. For active monthly plans, it can auto-create a Daycare Fee category, monthly fee structure, student fee assignment, and reminder for payment.

Tips

• Monthly fixed plans create a fee assignment immediately when active.
• Hourly and fixed plans create billing when daycare usage is finalized.

Related pages

• Daycare settings
• Daycare usage and billing
• Collect fees