Collect Fees

Use fee collection when a parent or student pays against an assigned fee.

Step-by-step guide

1. Go to Fees & Finance > Fee Payments.
2. Select Collect Payment.
3. Search by student name, admission number, class, or fee.
4. Choose the fee assignment with remaining balance.
5. Select Continue.
6. Enter payment amount.
7. Choose payment date.
8. Choose payment mode: Cash, Card, Bank Transfer, UPI, Cheque, or Online.
9. Add remarks if needed.
10. Confirm payment.
11. Download receipt from the payments list if needed.

What SmartAcademy does in the background

The backend locks the assignment during collection, prevents overpayment, creates a fee transaction, generates a receipt number, updates paid and due amounts, updates assignment status, and records the collection action.

Tips

• Use remarks for cheque numbers, UPI references, or special notes.
• Do not collect more than the remaining balance; SmartAcademy blocks overpayments.

Related pages

• Transaction history and exports
• Public online payment links